Guidelines on the Preparation and Checking of School Forms

Department of Education issues DepEd Memorandum No. 37, s. 2022 or the Resumption of Implementation of the Policy on Checking of School Forms as Prescribed in DepEd Order No. 11, s. 2018 (Guidelines on the Preparation and Checking of School Forms).

In support to the implementation of Basic Education-learning Continuity Plan
(BE-LCP), the Department of Education (DepEd) issued the Interim Guidelines on the
Preparation, Submission, and Checking of School Forms for the School Year (SY)
2O2O-2O21through DepEd Memorandum (DM) No. O14, s.2O2l. The interim guidelines
introduced the customized set of school forms that gather information relevant to the
delivery of distance learning through various modalities at the school level. These interim
guidelines suspended the conduct of physical checking of school forms and only allowed
the virtual/online checking instead at the school level by the School Checking Committee
(SCC) as a measure to protect the health and wellness of school personnel against
COVID.19.

As the COVID-19 situation in the country continues to get better resulting to gradual easing of restrictions, DepEd is resuming the onsite conduct of the annual checking of school forms for SY 2021-2022 with the participation of the Division Checking Committee (DCC). This is in pursuance to DepEd Order No. 11, s. 2018 titled Guidelines on the Preparation and Checking of School Forms particularly, Section V., Paragraphs A1, B2, and C2.

Without prejudice to the national and local government-imposed protocols and
restrictions pertaining to physical reporting to schools and offices, the checking
committees shall perform the physical checking of school forms with the presence of the
class adviser and examine the document vis-a-vis the learner Information System (LIS)
data as appropriate. Below are the allowed activities during checking depending on IATF
assessment of alert levels.

Alert Level 1   
Onsite physical
checking of school
forms of SCC and DCC
as prescribed in DO
11, s. 2018

Alert Level 2
Combination of onsite and
online checking of school
forms depending on the
gravity of COMD- 19
situation in the locality.
DCC is required to
Online checking of
school forms of SCC.

Alert Level 3 and above
DCC is not required to
participate as
stipulated in DM O 14,
s- 2021

At the end of the checking activity, the DCC shall ensure that the School Forms
Checking Reports (SFCRI and SFCR 2) are properly prepared and submitted to the Office
of the Schools Division Superintendent as per DO 11, s. 2018, Section V., Paragraph C.2.

The DCC is also instructed to include in their activity report the
observed implementation of the following recently issued policies
related to school report preparations and LIS updating:

Kinder Age Cut-off (Public
and Private Schools)
All learners must be
encoded in LIS especially
Kindergarten (validate
report that some schools
are accepting under aged
learner for kinder and
deliberately hide in the
system to avoid being
detected)

Proper Preparation of SF10
such as but not limited to:
No insertion of school logo
(public school)
In case of Transferred Out,
transmission of original
copy of SF10 with available
grading boxes for
continuous updating
(except Grades 6 and 1O
completers)

Transfer of Document
within 30 days upon
receipt of system
notification of transfer
through LIS Tracking
System (remind school
heads that the written
request of transfer is no
longer needed or required if
LIS notification is available)

Update learner's Status in
LIS Tracking System
through confirmation of
request for transfer
including learners with
unsettled account from
private school.

All applicable provisions on DM 014, s. 2021 titled interim Guidelines on the Preparation, Submission, and checking of School Forms for the School Year 2O2O-2O21 are extended for SY 2022-2023 with consideration to Paragraph 2'b. Checking of School Forms as elaborated in Paragraph 3 of this policy.