INTERIM GUIDELINES ON THE PREPARATION, SUBMISSION, AND CHECKING OF SCHOOL FORMS FOR THE SCHOOL YEAR 2O2O-2O21 (DM NO.014 s. 2021)

 

To: Undersecretaries

Assistant Secretaries

Bureau and Service Directors

Regional Directors

Schools Division Superintendents

Public and Private Elementary and Secondar5z School Heads

A1l Others Concerned

1. Consistent with: the Basic Education-Learning Continuity Plan (BE-LCP) as

stipulated in DepEd Order (DO) No. 012, s. 2O2O, the Department of Education (DepEd)

issues the Interim Guidelines on the Preparation, Submission, and Checking of

School Forms for the School Year 2O2O-2O2L. This issuance amends certain

provisions of DO Nos. 04, s. 2014 and 58, s. 2017 to reflect the requirements of distance

learning modalities in school forms, as well as to ensure the collection of necessary data

for evidence-based decision-making for School Year {SY 2O2O-2O21.

2. In this regard, the following amendments are adopted in the submission and

checking of school forms (see Annex I for the complete forms):

al Preparation and Submission of School Forms

 School Form 1 SF1 School Registry

Additional data elements for Learning Modality shall be added in the

existing SF1. The learning modality shall be updated whenever the

learner shifts from one learning modality to another. At the end of each

quarter, the updated modality shall be generated through the Learner

Information System (LIS) as official quarterly enrollment count per

modality. The age to be recorded in the form is the learner's age by

October 31, 2O2O.

 School Form 2 (SF 2 Daily Attendance

Given the temporary suspension of face-to-face learning and with the

implementation of different learning modalities, teachers/ advisers may

choose an applicable Learner Attendance Conversion Tool (LACT)

(attached herewith as Annex 2) that can be considered in checking t1.e

learner's attendance. The chosen norm of attendance checking should

be explained to parents/learners for awareness and transparency.

The SF2 that are already prepared by teachers for the first two quarters

should be adopted without any further modification. Hence, the adoption

of the LACT is only applicable and should only be used for the third and

fourth quarters of SY 2O2O-2O21.

Similarly, in the adoption of any LACT for the third and fourth quarters

of SY 2O2O-2O21, teachers are highly encouraged to exercise due

consideration and to reach out to learners. A learner can only be

considered a drop-out or no longer participating in learning activities

School Form 3 lSF3l Books Issued and Returned

If the school is releasing books and other learning materials to learners,

SF3 may be used. This form can also be utilized to record the distribution

the retrieval of training Modules. In using SF3 for the recording and

monitoring of modules, the title of the book shall be replaced with an

appropriate reference code or with the title of the module being issued or

distributed.

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